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Budget & Accounting Supervisor

  • Type:Full Time
  • Salary/Pay Rate:up to $87,588/annually DOQ
  • Posted Date:08/08/2017
  • Deadline to Apply:08/20/2017

Come join our team!

The City of Sedona is seeking applicants for the position of Budget & Accounting Supervisor.

 Accounting

           

   

The Budget & Accounting Supervisor plans, directs, manages and oversees the activities and operations of the Finance Department including accounting, revenue administration, treasury management, financial planning and budgeting; and provides highly responsible and complex administrative support to the Financial Services Director and City Manager’s office.

 

Essential Functions:

1. Processes budget and/or accounting work by creating and posting journal entries to general ledger based on supporting documentation, preparing tax reports, reconciling bank statements, compiling financial statements, approving requisitions, and develops/updates/maintains citywide database systems for budget.
2. Assists with grant administration by preparing reimbursement requests and financial reports, tracking spending, performing analyses of grant revenues and expenditures, and working closely with employees, outside agencies and auditors to help ensure compliance with state and federal laws and regulations.
3. Performs complex analysis of capital program funding sources and other restricted/committed/assigned funding sources and ensures all legal and statutory requirements are addressed.
4. Assists in analysis and problem solving by reconciling the general ledger, reviewing and developing accounting and internal control policies, perform petty cash audits, assisting in special projects, and providing recommendations.
5. Compiles and analyzes both statistical and fiscal data as the basis for preparing specific schedules, tables, and narrative summaries that are included in various budget documents.
6. Prepares periodic and ad-hoc financial reports and provides in-depth analysis of financial conditions and future trends.
7. Supervises accounting, payroll, and accounts payable by setting schedules, deadlines and allocating personnel and material resources and assists in training.
8. Reconciles and audits financial information by preparing subsidiary schedules for general ledger and reviews the general ledger for unusual postings and transactions.
9. Monitors the City's electronic payments and check disbursements for compliance with policies and procedures, internal controls, and accounting distribution.
10. Processes and approves accounts payable expenditures within established guidelines.
11. Prepares, submits, and reviews a variety of reports, reconciliations, and statements to and from internal departments, financial institutions, and federal agencies.
12. Assists in preparing and implementing budget and/or accounting related policies/procedures, training materials, and instructional manuals; makes recommendations and/or updates existing accounting policy and procedure manuals.
13. Participates in the implementation of upgrades, additions, and changes in automated financial software.
14. Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors work load, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement; directs the implementation of changes.
15. Coordinates Finance Department activities with those of other departments and outside agencies and organizations; prepares and presents staff reports and other necessary correspondence; provide financial support and assistance to City departments.
16. Assists in presentations at budget workshops; conducts training sessions for department budget liaisons.
17. Provides responsible staff assistance to the Director of Financial Services; prepares and presents staff reports and other related correspondence.
18. Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to payroll, accounts payable, accounts receivable, and general ledger programs, policies, and procedures as appropriate.
19. Performs complex financial analyses and statistical computations for various rate studies, salary increases, financial models and cost allocation plans.
20. Develops and analyzes benchmarking and performance management tools.
21. Analyzes national, state and local economic trends affecting the City and reports it to the Financial Services Director.
22. Reviews and approves all purchase orders; coordinates and approves year-end rollover of purchase orders.
23. Manages city-wide procurements (e.g., quotes/bids for common supplies and office services) and maintains centralized approved vendor lists.
24. Verifies department procurements comply with policy (e.g., quotes/bids, purchase orders, etc.).
25. Performs website content function within assigned role.
26. Maintains regular attendance and punctuality.
27. Responds to and resolves difficult and sensitive inquiries and complaints with courtesy and tact.
28. Establishes and maintains cooperative work relationships with those contacted in the course of work.
29. Performs related duties and responsibilities as required.

QUALIFICATIONS

Knowledge of:

• Operational characteristics, services and activities of a comprehensive finance program.
• Principles and methods of finance administration, particularly in the areas of accounting, budgeting, and auditing.
• Accounting theory, generally accepted principles and practices, and applications.
• Principles and practices of municipal finance and personnel management.
• Financial statement preparation methods.
• Governmental Accounting Standards Board (GASB) pronouncements.
• Asset capitalization standards and depreciation.
• Account reconciliation practices, procedures, and techniques.
• Journal entry preparation.
• Generally Accepted Accounting Principles (GAAP).
• Generally Accepted Auditing Standards (GAAS).
• Applicable federal, state, and local laws, rules, and regulations.
• Automated financial management software packages.
• Principles and practices of labor relations and personnel administration.
• Approved principles and standard practices of centralized, budgetary and accrual accounting, and treasury management.
• Office practices, procedures, methods, and equipment.
• Pertinent federal, state, and local laws, codes and regulations including laws regulating the financial administration of City government.
• Program analyses and revenue forecasting.
• Organization and management practices as applied to the analysis and evaluation of programs, policies, operational needs and effective performance measurements.
• Principles and practices of program development and administration.
• Advanced principles and practices of municipal budget preparation and administration.
• Advanced governmental accounting principles and practices.
• Financial research and report preparation methods and techniques.
• Procurement methods and practices.
• Report writing techniques.
• Principles of supervision, training, and performance evaluation.

Ability to:

• Prepare journal entries.
• Enter information into databases and/or spreadsheets.
• Record, analyze, verify, reconcile, and report accounting transactions.
• Prepare accounting statements and reports.
• Coordinate capital improvement programs and projects.
• Monitor and administer budgets.
• Maintain records.
• Solve problems.
• Research discrepancies.
• Handle multiple tasks simultaneously.
• Prepare a variety of accounting statements and/or tax returns.
• Analyze and evaluate complex budgeting, accounting and/or auditing situations.
• Apply accounting procedures and principles.
• Interpret and apply applicable laws, rules, and regulations.
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction.
• Write memos, reports, email document procedures and prepare recommendations of procedural changes.
• Work cooperatively with other City employees and the public.
• Analyze and interpret fiscal and accounting records.
• Produce documents written in the English language with clearly organized thoughts using proper sentence construction, punctuation and grammar.
• Perform a broad range of supervisory responsibility over others.
• Communicate orally in the English language with other City employees, customers, consultants, and the public in a face-to-face, one-on-one or group setting and by telephone.
• Enter data or information into a computer terminal, personnel computer, or other keyboard device for various business-related computer applications.
• Encourage and facilitate environment for building team efforts and problem solving of work related issues by employees.
• Select, supervise, train, and evaluate assigned staff.
• Allocate limited resources in a cost effective manner.
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Research, analyze, and evaluate new service delivery methods, procedures and techniques.
• Develop and install sound accounting and related financial systems and procedures.
• Interpret and apply federal, state and local policies, procedures, laws and regulations.
• Establish and maintain effective working relationships with those contacted in the course of work including City and other government officials, community groups, the general public, and media representatives.
• Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities.
• Possess a valid Arizona driver’s license.

EXPERIENCE AND TRAINING GUIDELINES
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:
A Bachelor's degree in finance, accounting, business administration, management, or closely related field. Any equivalent combination of training and experience that provides the required knowledge, skills, and abilities may qualify.

Training

A minimum of five years of experience as an accountant or budget professional, preferably in a municipal or government setting, including at least three years of administrative and supervisory responsibility.


WORKING CONDITIONS

Environmental Conditions:
Office environment utilizing computers; travel from site to site; possible exposure to noise, dust and inclement weather conditions; working around modern office equipment and machinery.

Physical Conditions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involving sitting most of the time.

 

FLSA STATUS

Exempt

 

BENEFIT INFORMATION

The City of Sedona offers a competitive benefit package that includes:

• Arizona State Retirement System
• 100% City-paid health, dental and vision coverage for employee
• Substantial contributions to health, dental and vision coverage for dependents
• City provided $50,000 group term life insurance
• Short-term disability
• Ninety-six hours of PTO time
• Generous vacation accrual rates
• Eleven paid holidays
• Deferred compensation – Optional IRS 457 plans
• Wellness programs
• Three day weekends – 4/10 work schedule


HOW TO APPLY

Click here to apply.

   

 

CONTACT INFORMATION 


HumanResources@SedonaAZ.gov  

City of Sedona
Human Resources
102 Roadrunner Drive
928.203.5038 or 203.5189   

 

The City of Sedona is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at the City are based on business needs; job requirements; individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status; past or present military service; or any other status protected by law or regulation.

 

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The City of Sedona is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, marital status, disability, age or veteran status as it relates to employment or programs and activities.

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